Director of Finance - Amherst County Public Schools

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Title:

Director of Finance

Reports to:

Superintendent

General Definition of Work:

Performs intermediate professional work maintaining a variety of accounting records and preparing various financial reports and documents; does related work as required.

Essential Functions:

• Supervises, directs, and evaluates finance office staff and ensures the effective and efficient operation of the finance office;
• Establishes, monitors, and evaluates internal financial controls and recommends improvements to safeguard school division assets and ensure the accuracy and integrity of financial information;
• Coordinates and develops the annual budget with input from administrators, department leaders, and other stakeholders; prepares salary scales; projects student enrollment; projects debt service; prepares projected costs for salaries and benefits; reviews past expenditures; prepares final reports;
• Monitors and manages the following budgets: school nutrition, general operating, construction, debt service, and textbook;
• Proposes strategies for financial situations when funds are in surplus or deficit;
• Prepares and disseminates a variety of financial and statistical reports and records; analyzes projected and actual revenues and expenditures;
• Serves as fiscal agent: issues and signs warrants to pay salaries of the School Board employees and all other financial obligations; 
• Attends and presents financial and operational information at School Board meetings;
• Works with the County’s central accounting to ensure that revenue and expenditures for the school system have been processed on time;
• Works in conjunction with the county finance officer, county purchasing agent, and county treasurer;
• Oversees the fiscal administration of the division’s employee benefits programs, including budgeting, financial planning, expenditure management, and coordination with Human Resources to ensure accurate and cost-effective administration;
• Reviews payroll account lines to ensure that employees are charged appropriately;
• Collaborates with the Human Resources Department to maintain accurate position control processes;
• Coordinates financial audits and implements, supervises, and directs required changes with administrative/supervisory staff
• Works with auditors; reports audit findings;
• Facilitates and assists with business contracts and RFP’s;
• Processes reimbursement from grants; federal funds and school construction funds; ensures reimbursements are processed on time;
• Collaborates with the Director of Maintenance and Operations in developing and implementing the Capital Improvement Plan and preparing budgets for facilities and operations;
• Develops and submits construction financial applications;
• Manages school construction accounts;
• Processes accounts payable; sorts and codes invoices; inputs invoices into computer system; files invoices and mails checks; processes purchase orders; processes revenue;
• Processes journal vouchers; processes month- and year-end closing;
• Coordinates training for school secretaries and bookkeepers and provides ongoing support to ensure student activity accounts, bank reconciliations, and related accounting software are accurately maintained, balanced, and in compliance with established financial procedures;
• Provides training and professional development for finance office staff and other employees responsible for financial operations;
• Responsible for insurance programs and workers’ compensation. Processes workers’ compensation reports; documents information for OSHA compliance; assists employees with questions regarding workers’ compensation claims;
• Collaborates with the Food Service Supervisor in the Child Nutrition Program;
• Oversees fundraising projects at school level;
• Oversees division inventory; 
• Participates in various boards and committees; and 
• Performs related tasks as required

Education and Job Experience:

Combination of education and experience equivalent to graduation from an accredited college or university with major coursework in accounting, public finance, or related field and extensive experience in business or governmental accounting

License/Endorsements:

Contract Period:

12 months