Director of Business Services - Virginia Beach City PS

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Director of Business Services

Virginia Beach City Public Schools

GENERAL RESPONSIBILITIES

Provide leadership and oversight for the School Division’s financial operations and school business functions, including accounting, financial reporting, payroll, accounts payable, revenue accounting, grants, fiscal compliance and related business services. Provide the School Board, Superintendent, administrators, schools, departments, and taxpayers with accurate, timely and meaningful financial information regarding the financial condition and operations of the School Board’s funds and programs (e.g., School Operating, Grants, Athletics, Textbooks). Serve as the School Board’s Fiscal Agent, ensuring that financial transactions, payments, accounting records, contracts, and other fiscal activities are reviewed and administered in accordance with School Board policy, applicable laws and regulations, Generally Accepted Accounting Principles (GAAP), and sound internal controls.

ESSENTIAL FUNCTIONS

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Strategic

• Provide leadership and direction for the development, implementation, and maintenance of sound financial systems, procedures, internal controls, and business practices.

• Prepare, review, and present periodic financial statements, financial analyses, forecasts, and other financial reports for the School Board, Superintendent, executive leadership, governmental agencies, schools, departments, and other stakeholders.

• Establish and maintain effective financial controls designed to safeguard School Division assets, ensure accurate financial reporting, prevent and detect errors or irregularities, and promote compliance with established policies and procedures.

• Monitor emerging changes in governmental accounting, financial reporting, payroll, grants, and other school business requirements and recommend appropriate changes to policies, procedures, systems, and practices.

Operational

• Prepare the School Board's Annual Comprehensive Financial Report in accordance with Generally Accepted Accounting Principles, applicable auditing standards for an unqualified opinion, Government Finance Officers Association program standards, Association of School Business Officials program standards, and other applicable authoritative pronouncements.

• Account for and monitor all major revenue sources including federal, state, local, grant, and other revenues and ensure revenues are properly recorded and reconciled.

• Ensure the accuracy, completeness, and integrity of the School Division’s financial records and accounting systems, including the appropriate accounting and financial reporting for federal, state, and local grants and other restricted funds, including compliance with applicable grant requirements.

• Oversee the timely completion of month-end and year-end financial close processes, including the review and approval of adjusting entries, account reconciliations, accruals, journal entries, and other financial transactions.

• Review and approve contracts for fiscal compliance and financial sufficiency in accordance with School Board policy. Coordinate with appropriate departments and offices regarding the financial and fiscal implications of contracts.

• Review and approve certain requisitions, invoices, payments, and other financial transactions in accordance with established policies, procedures, and internal controls.

• Oversee payroll operations to ensure the accurate and timely processing of employee compensation, deductions, tax withholdings, benefits-related payroll transactions, and required payroll reporting.

• Oversee accounts payable operations to ensure the accurate, timely, and properly authorized payment of School Division obligations.

• Coordinate the annual independent audit of the School Board’s various funds and serve as a primary liaison with the independent auditors and other external financial reviewers.

• Coordinate the preparation of audit schedules, supporting documentation, financial statements, and other information

required for the annual audit and other financial reviews.

• Monitor audit findings and recommendations and coordinate appropriate corrective actions with responsible

departments and offices.

• Oversee compliance with applicable financial laws, regulations, School Board policies, Virginia Department of Education

requirements, federal requirements, and Generally Accepted Accounting Principles.

Leadership

• Direct and supervise the School Division’s accounting, payroll, financial reporting, revenue accounting, grants

accounting, accounts payable and other assigned school business functions.

• Provide financial guidance and support to schools and departments regarding expenditures, financial procedures,

accounting requirements, and the proper stewardship of public funds.

• Supervise and coordinate the work of staff, including conducting performance evaluations and providing ongoing

support.

• Establish performance expectations, promote professional development, and build organizational capacity within

assigned areas of responsibility.

• Perform related work as required.

KNOWLEDGE, SKILLS, AND ABILITIES

Must have a thorough knowledge of the principles, practices, and procedures of governmental accounting, Generally Accepted Accounting Principles (GAAP), financial reporting, auditing, and financial management; thorough knowledge of local, state, and federal school funding programs. Must have the ability to use financial management systems, spreadsheet applications, reporting tools, and other technology to analyze and communicate financial information; ability to express ideas clearly and concisely, both orally and in writing; ability to prepare and maintain complex fiscal records and systems; ability to identify operational and financial risks and develop appropriate recommendations and solutions; ability to manage multiple complex and time-sensitive financial activities while maintaining accuracy and compliance; and the ability to establish and maintain effective working relationships with School Board members, the Superintendent, administrators, employees, governmental agencies, auditors and other stakeholders.

EDUCATION AND EXPERIENCE

Required: Must have a bachelor’s degree in Business Administration with a concentration in Accounting and five (5) years of relevant experience in accounting and financial management, including the supervision of professional and paraprofessional staff and the coordination of complex public school financial reporting, intergovernmental grants, accounts payable, risk management, payroll, purchasing, and financial administration.

Preferred: Master's in Business Administration (MBA) or Public Administration (MPA) and/or certification as a Certified Public

Accountant (CPA) or Certified Management Accountant (CMA)

PHYSICAL REQUIREMENT

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, standing, grasping, fingering, repetitive motion, and reaching. Occasional walking, bending, stooping, and driving. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

• Possession of a valid driver’s license.

• Regular and reliable attendance is an essential function of this position.